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Records & Transcripts

Records & Transcripts


The Records & Transcripts processes incoming student transcripts, handles outgoing transcript requests, final grade reports, verification of enrollment, and degree audits.

The Records Office processes incoming student transcripts, handles outgoing transcript requests, final grade reports, verification of enrollment, and degree audits.

Students who wish to take a course at another university and then transfer that course back to JJC for credit must download the transient request form and return it to the Records office for approval.

Enrollment Certification for Students

The Office of the Registrar issues an Enrollment Verification letter, bearing the Registrar seal, to verify academic record information to insurance companies or other student benefit organizations or programs. Academic record information available for verification may include prior and/or current enrollment, and enrollment status. All Enrollment Verifications must be mailed by the student to the address provided on the request.

NOTE: For a minimal fee the college does provide a fax service at the Main Campus Campus Center Library, 2nd floor. Students can also drop their verifications off in our mail room located at the Main Campus Campus Center, A-1020.

Student Self Service

The Student Self Service site will enable students who have been authenticated through JJC eResources to have direct access to perform a range of activities, including:

  • View electronic deferments or notification forms sent to student lenders.
  • Print proof of enrollment verification certificates.
  • View real time loan information.
  • View enrollment information held by the Clearinghouse provided by JJC.

Family Education Rights and Privacy Act (FERPA)

The Records Office maintains student records in a confidential manner. The student records policy of Joliet Junior College is governed by the Family Education Rights and Privacy Act (FERPA). Forms and more information on FERPA.

Transcript Information

  • Request a Transcript

    Fees:

    Joliet Junior College Main Campus
    In-Person (immediate pick-up): $15.00

    Credentials Solutions
    Online: $9.00
    Toll Free Number (800) 646-1858: $24.00

    Listed below are the methods to request an official transcript from JJC. If you need to submit transcripts to JJC for admissions purposes, please see the Transferring to JJC page.


    Other Methods of Requesting a Transcript:


    In Person - Immediate Pick-Up Only


    The Joliet Junior College transcript window will only be handling immediate pick-ups. All other requests must be processed online.

    Students will no longer be able to request their transcript in person at the Romeoville Campus.

    All students wishing to request an in person transcript must make payment through the JJC Student Accounts and Payment Center (Campus Center Enrollment Center, A-1020). 

    When picking up your transcript the student will be required to do the following:

    1. Complete the request form at the table across from the Student Accounts and Payments Window (Campus Center Enrollment Center, A-1020).
    2. Make payment of $15.00.
    3. Upon receiving a receipt for payment, students must walk over to Registration located next to the payment window (Campus Center Enrollment Center, A-1020) and produce their paid receipt so the transcript requests can be processed. A photo ID is required when picking up your transcript.
    4. All other transcript requests must be done online.

    If a student wishes to have someone else pick up the transcript he/she must request the transcript in writing, authorizing that person to pickup the transcript for them. The person picking up the transcript must show Photo ID.


    Telephone Transcript Request

    Joliet Junior College has retained Credentials Inc. to accept transcript orders by telephone. Please call Credentials Inc. at (800) 646-1858.


    Requesting Records Prior to 1976

    For classes that were taken prior to 1976, records are maintained on microfilm. The microfilm is stored in the vault and the Records Office needs 24 to 36 hours to locate the appropriate microfilm and process it for your transcript.

  • Transcript Evaluation

    For questions on transferring to JJC, contact us at credentialsoffice@jjc.edu.

    Students that are transferring from other colleges who want their credits evaluated for a certificate or degree from JJC must take the following steps.

    1. Make sure you have a JJC application for admission on file with the Admissions Office.
    2. Request your official transcripts from the college(s) you have previously attended be sent to: Joliet Junior College, Academic Credentials Office, 1215 Houbolt Road, Joliet, IL 60431-8938. JJC does accept electronic transcripts at credentialsoffice@jjc.edu.
    3. Complete a transcript evaluation formThis form is for college transcripts only.
    4. View your academic summary on eResources in approximately four to six weeks for your evaluated transfer credit and the JJC equivalencies.

    For information on the admissions process, see the Transfer Information page

    JJC does not accept faxed transcripts.


    Advanced Placement

    Advanced placement can be attained by taking examinations in the Advanced Placement program sponsored by the College Board. The results of these tests form the basis for awarding college credit to those students who have passed one or more tests with satisfactory grades. Students who have taken these examinations should request that their official scores be sent to the academic credentials analyst in the Registration and Records office.

    AP Exams & Course Equivalents

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