Joliet Junior College Student Government Constitution
ARTICLE I – Name
The name of this organization shall be the Joliet Junior College Student Government (JJCSG).
ARTICLE II – Purpose
To provide an opportunity for student leadership, education, and a vehicle through which the Student Government members may maintain sound communication with state leaders, administration, faculty, staff and the student body.
To gather and represent the opinions, rights, interests, and concerns of the student body at Joliet Junior College.
To promote student awareness of the core values of Joliet Junior College which are: Respect, Integrity, Collaboration, Humor and Well-being, Innovation and Quality.
To assist in on-campus activities geared toward the student body of Joliet Junior College and to be aware of and sensitive to the diversity* represented by the student body as a whole while developing programming.
*Diversity includes but is not limited to culture, ethnicity, race, socioeconomics, age, gender, religion and sexual orientation.
To participate in the recommendations of proper allocations and expenditures of funds provided to the JJC Student Government by student activity fees.
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ARTICLE III – Membership
The JJCSG will consist of students from currently enrolled credit courses with new members being inducted as positions are available. This group will nominate and internally elect the Executive Board in May for the following academic year.
All members will complete a Student Government Data Sheet Sheet and will meet and will meet with the advisor for an orientation to Student Government. Upon completion of that initial orientation, potential members must attend two SG meetings and will be interviewed and possibly voted in at the second meeting to allow the returning members to get to know them better. Discussion about each new member will be considered before determining membership utilizing both SG and Advisor input. The Advisors have the right to confirm/deny the appointment of new members. New members must meet the requirements for GPA and class hours. The new member will also be assigned a veteran Student Government member to mentor them and help them get acclimated with the group. The purpose of the mentor is: share accomplishments of SG, review the Constitution and make sure there is a clear understanding of it as it governs the group, explain that lockers are available for student leaders, review the Office Protocol and Rules for SG office space, remind new members of the importance of checking email and responding in a timely manner, and the Mentor will effectively build a connection with the mentee and provide assistance as needed to the new member (this will discourage cliques forming and to develop a stronger connection between new and returning members).
Executive Board members will be elected from current membership in May with a term ending the following May. The exception to this is the Student Trustee who is selected by Administration with input from Student Government in April. The newly elected E-Board will convene the summer meetings. To become a member of SG, a student must complete the Member Data Sheet and meet with an advisor as stated in Section 2.
The Executive Board will consist of 5 members:
- Vice President
- Student Trustee
All members of JJCSG will be recognized as voting members, and all voting members shall be expected to maintain a minimum academic standard of a 2.75 GPA (cumulative). Executive Board members shall be expected to maintain a 3.0 GPA (cumulative). Any student government member maintaining less than three (3) credit hours may only hold a Representative at large position. At the end of each semester, the advisors will verify credit hours and GPA through the internal system at JJC. The advisors will maintain confidentiality of the academic records.
Failure to maintain the above requirements will result in the member being placed on alternate status for one semester. Progress towards improving the GPA will be considered before removing alternate status. Upon re-establishing the necessary qualifications, the student may re-activate if a position remains open. GPA status will remain confidential and termination situations prior to the end of the probationary semester will be determined on a case by case basis by the JJCSG advisors. As an alternate member, the student cannot vote on matters requiring votes but can attend college committees if their schedule permits it.
JJCSG members can hold only one (1) Executive Board position. JJCSG alternates can only hold one (1) committee seat (Article V, Section 4). The Student Government should be representative of the general student population.
Executive Board members shall not hold the following concurrent positions:
- Collegiate Club Council Executive Board Member
- Blazer Editor
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ARTICLE IV - Responsibilities of Officers
Executive Board shall consist of:
- Vice President
- Student Trustee
The Director of Student Activities shall hold the title of Advisor. The advisor shall guide and direct SG’s decisions that are not in compliance with said protocols, policies, and procedures of the campus community.
Additional advisors may be recommended/appointed by the Director of Student Activities; the Dean of Students or the Vice President of Student Development with approval from Student Government voting members.
Members of the Executive Board may meet prior to the regularly scheduled JJCSG meetings to prepare the JJCSG agenda and may call special meetings if necessary with the approval of the Advisor and forty-eight hour notice to members (Article VI, Section 7).
The President of SG shall preside over all JJCSG meetings and shall act as spokesperson representing the voices of JJCSG. Additionally, the President may also:
- Serve as a representative and voting member for the Illinois Board of Higher Education Student Advisory Committee
- Serve as the representative to the Collegiate Club Council
- Serve as the student representative to the Technology Advisory Committee (TAC)
The President shall only vote in case of a tie and shall adhere to Robert’s Rules of Order. Upon fulfilling a student contract each semester, the President is eligible for a tuition reimbursement pending approval of an advisor verifying completion of the responsibilities listed below:
- Ensure that a member of the Executive Board is in attendance at the monthly Collegiate Club Council meeting to make a report on behalf of SG.
- Assign Representatives to College Committees as their schedule permits and ensure that meetings are being attended AND notes from the meetings are being posted on Icampus.
- Monitor attendance of SG members and issue warnings and/or place students on alternate status because of violation of attendance policy.
The Vice President (VP) of SG shall assist the President with administrative responsibilities and preside at regular meetings when the President is absent.
- The VP shall succeed the President if he/she leaves before the end of their term.
- The VP also serves as the SG Parliamentarian and ensures that the meetings follow Robert’s Rules of Order.
- The VP may also serve as a representative for the IBHE-SAC, CCC, and TAC.
Upon fulfilling a student contract each semester, the Vice President is eligible for a tuition reimbursement pending approval of an advisor verifying completion of the responsibilties listed below:
- Assigns mentors to new members of SG and ensures that the mentors have made an effort to work with the new member to review the Constitution and SG bylaws and office protocol (See Article III, Section 2)
- The VP chairs the Constitution Committee and presents the amendments to the membership for approval and voting in or discussion.
The Secretary shall maintain the official public record of JJCSG including: agendas, minutes, and correspondence with college stakeholders. Additionally, the secretary will print copies of the minutes and agendas for the Merit Book that is completed each Spring semester. The Secretary will maintain the office bulletin board as well as a binder for SG containing past minutes, agendas and other pertinant data. The Secretary represents the SG on the Graduation Committee.
The Treasurer shall maintain all JJCSG accounts and provide a treasurer report at each meeting listing all expenditures and capital received. The Treasurer shall also serve to coordinate fundraisers for the JJCSG with the Public Relations Committee. The SG Treasurer must approve any actions by JJCSG members that require an expenditure of Student Government funds prior to any action or expenditure. The Treasurer must sign off on all reimbursement forms prior to their submission to the Office of Student Activities and will coordinate the budget with the Advisor.
The Public Relations Committee will be formed by members of SG. The committee will be responsible for promoting SG and its activities through flyers, bulletin boards and other means determined by the group and developing the Ed Snyder Merit Book each spring semester with the advisor. Student Government will appoint a Chair of the Public Relations Committee.
If an SG member is unable to attend the specified College Committee meeting, he/she can request an alternate member to attend the Committee meetings in his/her place. Committee assignments may be made by the Advisor(s) based on need as well. Every effort is made to establish a representative schedule at committees that does not conflict with other responsibilities but also interests the student member. The representative attending the meeting is responsible for submitting the meeting notes by Noon on the first Wednesday after the meeting to allow members time to review the notes by the next SG meeting. Reports from the JJC Committee meetings will be posted on Icampus. It is expected that members will review the notes and be prepared to discuss anything addressed in the committee meetings. The representative can also indicate a need to address a concern in a weekly meeting by contacting the advisors to include the item on the agenda.
To be a representative of the JJC community, preference is given to filling the following representative positions:
- Centennial Commons Representative
- Diversity Representative
- Extended Campuses Representative (2 positions)
- Twelve (12) Representatives at large
The Centennial Commons Representative should be a student currently in residence at the Centennial Commons and shall be responsible for working with staff on the development and promotion of programs conducted at Centennial Commons. This representative will voice the interests of the Centennial Commons JJC students to the JJCSG.
The Extended Campuses Representatives are to be members who will maintain contact with the extended campuses. The EC Representatives will arrange for members to visit the extended campuses on a yearly basis and make contact with students attending those campuses. These members will be the liaison between the extended campuses and JJCSG. For purposes of this constitution, extended campuses include: Romeoville Campus, and Morris Education Center, and Frankfort Education Center and City Center Campus once the culinary arts program is relocated.
The Diversity Representative shall attend meetings as requested through the Office of Student Activities and the Office of Multicultural Student Affairs including the JJC Diversity Advisory Council. This representative will work closely with both offices and will represent the underrepresented population of all JJC campuses.
The Student Trustee shall be selected at large by the Administration and Student Government in April. This representative will attend twice-monthly meetings of the Board of Trustees, two to three special meetings/workshops monthly, read college documents pertaining to operations of the college, attend at least two Student Government meetings per month, attend regional and state ICCB-SAC meetings, and may be asked to sit on other college committees.
Representatives at large will be selected by JJCSG after completion of membership requirements (Article III, Section 2) and will have the first option to run for other Representative and Executive Board positions, and have the opportunity to serve as chair of a Goal Committee (Article VIII). They will attend college committees as recommended and help with the JJCSG events and activities. There will be twelve (12) Representative at large positions. These members are encouraged to determine an area of interest or goal to work towards while in the role. Interested representatives are encouraged to participate in additional college committees included but not limited to: Academic Standards, Enrollment Management, Environmental Health and Safety, Curriculum Committees and others requesting student input.
In the event that students cannot be found to fill the specific qualifications of a titled representative then the position will be open to a student willing to establish and maintain a channel of communication with students and administrators of that specific entity.
Any member with two unexcused absences will automatically forfeit his or her position as a member and will be ineligible to join without approval from a majority of the Executive Board and the SG advisor(s).
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ARTICLE V -The Placement of Members and Officers
By the second business meeting in May, the individuals who have applied to and have been accepted as members of SG will vote internally for placement of officers for the coming year. The current officers' terms will end in May when the new slate of Officers is elected for the upcoming year. The new slate of officers will plan and lead the meetings held during the summer.
If an Executive Board position other than the Presidency becomes vacant, the current representatives have the first opportunity to fill that position through an internal election process. If no member expresses interest, the position will be filled by appointment by the Advisors and Executive Board.
When there is a vacant position, the position can be filled by appointment with a majority vote from existing members or a quorum (51%) thereof.
In the event that a voting member seat (Extended Campuses Representative, Diversity Representative, or Centennial Commons Representative) remains vacant for three consecutive weeks, a committee will be formed to fulfill the responsibilities of that position.
In the event of a tie in the internal election of Executive Board members, the President will vote to break the tie.
Removal of a member for non-academic reasons from the JJCSG may occur on the basis of:
- Submission of a written letter of resignation
- Neglect of duties
- Unauthorized expenditures
- False representations of the organization
- Code of Conduct violations
- Violations of Standards of Behavior (Article VII)
- At least a two-thirds (2/3) vote from the Executive Board by Hearing (Article V, Section 7)
This will be decided upon confidentially between the advisors and Executive Board members.
SG members should remember that their behavior reflects upon themselves and the Student Government inside and outside the college. In extreme circumstances, members can be removed from SG for situations that occur in their personal lives.
Any voting member may be removed, for good cause, by a Hearing brought forth by another voting member. Due process by Hearing must be:
- Held confidentially by only the members of the Executive Board (excluding the member to be heard if applicable)
- Approved by a majority (51%) vote of the Executive Board
- Can commence no earlier than one (1) week following approval.
- Include a reading of the charges, a statement from the member to be heard (not to exceed 5 minutes), questions from the Executive Board (not to exceed 5 minutes total for each answer, or to exceed 20 minutes for all questioning), closed discussion, and a vote.
- The resulting vote must be revealed to the heard member immediately after two-thirds (2/3) vote has been reached.
Voting members should not bring forth a hearing unless extreme circumstances exist.
Performance of Executive Board members will be monitored by the advisors and other members. A contract will be signed by each member that outlines the responsibilities. Members and Advisors will have the opportunity to review the contracts and complete a questionaire about the performance of each member.
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ARTICLE VI – Meetings and Attendance
The JJCSG will hold a meeting every Thursday of each month at 3:00 p.m. Changes may be made depending on holiday and finals schedules at the discretion of the JJCSG. Special meetings may be set for a later date at a business meeting when quorum is present. All agenda items must be turned in to the SG Advisors by 3:00 p.m. the Monday before a scheduled meeting. Special meetings may be called by the president or a majority of the Executive Board with the concurrence of the advisor(s). Forty-eight hour notice must be given prior to scheduling for emergency meetings.
Forty-eight hour notice is defined as posting notice of the meeting, its place, and its time, in the Student Government office as well as to the Student Government listserv or other appropriate e-mail group to which a majority (51%) of the members subscribe.
Meetings shall be open to all students currently enrolled at JJC. Non-members have the power of discussion only.
Meetings shall be conducted by Robert’s Rules of Order and a quorum shall be a minimum of 51% (fifty-one percent) of voting members.
Members are expected to attend ALL business meetings in the month, unless excused by the President or Vice President. Members must provide notification of absence to the President or Vice President in writing (email, etc), in person, or by phone prior to the meeting in order to be excused. The Office needs to be sure to let the advisors know of the absence so it can be included on the attendance kept on Icampus.
At all meetings, members will approve minutes, accept reports from members of the Executive Board and SG representatives, and authorize expenditures and other items. No business meeting may be held without forty-eight hour notice, and all business meetings require a quorum to be present. It is recommended that all Executive Board status reports be submitted in both hard and electronic form to the Secretary by the end of the business day that meetings are held. Business meetings will be held according to Article VI, Section 1.
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ARTICLE VII – Standards of Behavior
All members of the JJCSG are entitled to respect, equality, and fair judgment. All members are expected to demonstrate the Core Values of the institution, which are: Respect, Integrity, Collaboration, Humor and Well-being, Innovation, and Quality.
The members of the JJCSG are expected to adhere to the JJC Code of Conduct when in attendance at meetings, events, or field trips sponsored by the JJCSG. In addition, members are encouraged to remember that they are representatives of the college and should conduct themselves accordingly when at events on or off campus.
In the event that a member of the JJCSG violates the JJC Code of Conduct, at any time during their term, the student will be referred to the Dean of Students for judicial processing. Additionally, the outcome of the referral may be used to determine continued membership in JJCSG. Termination of membership may be determined by a college official (for example, Director, Dean or VP).
The Student Government Office is for SG members only. Any visitor must be accompanied by an SG member. This office is to be used for SG business only. Computers and printers are to be used for Student Government business only. Failure to do so may result in removal from Student Government. (Article V, Section 5e.). Members are expected to keep the office clean or the privilege of office space will be removed.
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ARTICLE VIII – Yearly Review
By the last meeting in September, the Executive Board will have reviewed current student issues at JJC in consultation with the Representatives and the advisor(s), and will present one (1) to three (3) goals to the JJCSG for approval as Goal Committees.
Goal Committees are to be recognized by the JJCSG as ad-hoc committees, existing only for the school year in which they are created and for a specific purpose. Members of the Goal Committees are not required to be members of the JJCSG, nor are they recognized as such. There is no limit on the number of members in a Goal Committee.
By the final meeting of the school year (not including summer session), the Goal Committees will present to the JJCSG a review of what goals and work has been accomplished and what further action is necessary. This review will be presented to the Dean of Students and upon his/her recommendation, will be taken to other college administration.
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ARTICLE IX – Amendment Process
Amendments to this constitution may be proposed by any member or advisors of the JJCSG. Amendments must be submitted in writing to the President, Vice President, Secretary and advisor(s) of the JJCSG a minimum of one week prior to the meeting at which the amendments will be proposed. They will be presented in writing to the whole of the JJCSG at a regularly scheduled business meeting.
Adoption of amendments will occur with a 2/3 majority vote at the first regularly scheduled SG meeting after presentation of the amendment(s).
This document will be reviewed yearly by the Constitution Review Committee, with changes presented by the second meeting in April, if necessary. The Constitution Review Committee will be chaired by the Vice President.
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