Home » About » Administration » President's Office » Senior Leadership Team Summaries » Summary July 2, 2008

Summary July 2, 2008

Members Present

Gena Proulx, Dave Agazzi, Dwayne Cable, Dennis Haynes, Betsy Oudenhoven, Ryan Smith

Guest Present

J. Coleman

Meeting Recorder

Joan Tierney

Agenda Items

Miscellaneous

• Human Resources - J. Coleman

  • Approval of Children on Campus Policy - Policy reviewed by SLT and will be reviewed by union heads and administrative council.

    Outcome: J. Coleman will work on a policy governance method with timelines to move policy forward. D. Cable indicated that software could be developed to track timelines and changes.

  • 2007 clerical upgrade recommendations - SLT supports the recommendation for the 2007 clerical upgrades

    Outcome: J. Coleman will move forward with recommendations and notification to the clerical union and individuals involved.

  • Update on department secretaries/clerical grade 8 reclassification

  • Summer dress code memo - J. Coleman reviewed memo with SLT

    Outcome: SLT will review memo and forward changes to J. Coleman by Monday, July 7.

  • Discipline policy - The process involved in the discipline policy was discussed and changes to policy were suggested by SLT.

    Outcome: J. Coleman will revise suggested changes and have policy reviewed again. Suggested that the policy be sent to the proper employees for review.

  • Internship/externship program - Information on the program was distributed and discussed.

    Outcome: SLT to get feedback to J. Coleman by Monday, July 7.

  • Performance Reviews-Performance appraisals are due into HR by July 31, 2008.
  • Sexual harassment training program - Training program on sexual harassment for managers will begin this fall and in the process of developing a handbook for staff.

Administrative Services

1. Romeoville property - Discussion with developers on property.
2. City Center Campus - In process of discussion for possible future developments.
3. Bond Underwriters - The current plan is to go out for the bond sale in September.

Institutional Advancement and Research

1. Marketing communication specialist - will be hired to assist A. Lehmacher
2. Master plan pictures - Several pictures of the master plan will be displayed throughout the JJC campuses to enhance awareness of the master plan.

3. Ambassadors program - J. Julian is putting together an ambassador's program to go out into the community and with information on the upcoming referendum.

   Outcome: Email will go out to the campus community for volunteers and names will be discussed in SLT for selection of ambassadors.

4. Naming of the Ag Building - A ceremony will be held for the renaming of the Ag building to Max Kuster on August 12th at 5 p.m.
5. Marketing Plan - The plan is complete and meetings will be set up with Deans and Department Chairs once school begins.

Academic Affairs

1. Dean of Arts and Sciences - Itinerary for Dean Conkin was reviewed and D. Haynes thanked SLT for taking an active role in this itinerary.

2. Dean of CED - Position has been offered and accepted and candidate will begin employment on July 15, pending board approval.

   Outcome: On agenda for approval for July 8, 2008 Board meeting.

3. Math Faculty offices - Will need space for math faculty members that are currently using office space in the English department within a few months.

4. Student Refunds - Discussion on student refunds and current timeline for refunds. Current timelines will stand for student refunds, but exceptions can be made for life crises.

   Outcome: D. Haynes will ask department chairs to request faculty to incorporate refund deadline dates into their syllabus and to review policy during the first week of classes.

5. Compensation for person serving as the key contact person for CED - Amount of compensation was discussed for the contact person for CED.

   Outcome: The proper percent of compensation will be retroactive to the time this individual has served in this position.

6. Executive leadership institute - D. Haynes distributed information to SLT and suggested members of SLT may want to review for participation.

LSTS

1. Technology Governance - A team for applications development will be developed. VP's will be contacted for identification of individuals in their areas to serve on this team.

   Outcome: D. Cable will bring back additional information to SLT on this team.

2. Web redesign - The web redesign is moving along quite well. In the near future individuals will need to be identified for the responsibility of updating their own web sites. Training will take place on updating contents in individual department's web sites.
3. Facility programming - D. Cable inquired if reprographics was going to expand its area. D. Agazzi stated that programming for J building will begin at a later date.

Student Development

• Fundraising - Discussion on whether a fund raiser could be done for an individual who was not a student or an employee.

  Outcome: SLT suggested that this matter go through the Alumni office or perhaps a student club, but we need to be mindful of the no solicitation policy.