Home » About » Administration » President's Office » Senior Leadership Team Summaries » Summary May 28, 2008

Summary May 28, 2008

Members Present

Gena Proulx, Dave Agazzi, Dennis Haynes, Betsy Oudenhoven, Jim Serr, Ryan Smith

Guest Present

J. Coleman

Meeting Recorder

Joan Tierney

Agenda Items

Miscellaneous

1. Student Trustee Orientation - The new Student Trustee Orientation was completed.

2. ICCB Recognition Visit Schedule - ICCB will be conducting its recognition visit on Oct. 1 and 2, 2008 at the College. R. Smith will serve as the coordinator. Tentative agenda was distributed.

   Outcome: SLT members to notify proper individuals in their areas of the visit and should ensure that their calendars reflect the meeting times needed for the visit.

3. Confidentiality Statement and Policy - J. Coleman reviewed the draft policy and statement with SLT.

   Outcome: The confidentiality statement and policy will be discussed at the upcoming union meetings on June 3, 2008.

4. Recruitment Stipends - J. Coleman presented a draft recruitment stipend policy to SLT.

   Outcome: This policy will be discussed at the upcoming union meetings on June 3, 2008.

5. Rehire Policy - J. Coleman reviewed a draft rehire policy with SLT.

   Outcome: This policy will be discussed at the upcoming union meetings on June 3, 2008.

6. Performance Evaluation 2008-2009 - New instrument being crafted, but will not be available until the fall. J. Coleman was asked where we are on the clerical upgrades.

   Outcome: Continue to use current performance evaluation form for this fiscal year. J. Coleman will report back to SLT on the clerical upgrades progress.

7. Internship/Externship Program - The draft policy was reviewed with SLT by J. Coleman.

   Outcome: SLT recommends meeting with M. J. Wolfersberger, J. Moeller and K. Brooks and then with department chairs and unions.

8. Support to Professional Promotions - J. Coleman requested guidance from SLT on whether promotions from support to professional staff must go before the Board.

   Outcome: These promotions can be reported under the classified section of the board report.

9. Insurance for part-time employees - Insurance will be offered to our part-time employees, but it is being recommended that they pay for the cost of this insurance.

Student Development

1. Baseball Team Championship Celebration - B. Oudenhoven apprised the SLT that a celebration ceremony is being planned. W. King would like to ensure that all athletes receive a ring.

   Outcome: B. Oudenhoven will follow up on a date that will allow for more participation by the college community. A Ring ceremony is being planned.

2. Student travel procedures - B. Oudenhoven indicated that the student travel procedures were updated and asked that SLT review these procedures.

   Outcome: Procedures will be compared to current board policy and SLT will review and get back to B. Oudenhoven ASAP. D. Haynes will get sample packets from M. McGreal on student travel.

3. Student Leadership Scholarships - B. Oudenhoven reviewed the policy on student scholarships with SLT.

   Outcome: D. Agazzi will discuss with J. Heap. Scholarship should be changed to tuition waiver and B. Oudenhoven will clarify the financial aid piece that might be affected. Bring back to SLT for review.

4. Student Employment and Confidentiality - Information was discussed with SLT on student employment and confidentiality.

   Outcome: SLT will review the information distributed and respond to B. Oudenhoven with suggestions.

5. Administrator's Council - Discussion occurred on when to begin meetings and the format to be used during the meetings. The membership list was also reviewed.

   Outcome: Meetings will begin in July and the President will begin the meetings with highlights. D. Haynes and B. Oudenhoven will coordinate and conduct the meetings after that point.

6. PPD - B. Oudenhoven reviewed the suggestions of SLT with the committee regarding the fall session of PPD and they agreed to keep the meeting at the main campus in the cafeteria and offices will be closed until 10 a.m. to insure full participation.

   Outcome: This will be presented to the Board as information by the President. B. Oudenhoven will provide verbiage to the President on this item.

7. Mandatory Advising - Beginning with the fall semester, every first time, full-time student will be required to attend an orientation session.

8. Fall Tuition - SLT reviewed ways to get information to our students concerning the costs per credit hour for the fall semester.

   Outcome: B. Oudenhoven will work with J. Julian, A. Lehmacher and J. Chase to get the message on the Web. R. Smith will make sure that there is advertising on this in July, which is peak registration/payment time.

9. Student Insurance - The student insurance had been reviewed and another carrier can provide better coverage for our students.

   Outcome: C. Vasquez to review this information with J. Coleman and J. Bucciferro.

Administrative Services

• Master Plan Program Committees - SLT needs to get names of committee members for their programs to D. Agazzi ASAP.

Institutional Advancement and Research

• Planning at Joliet Junior College - R. Smith reviewed the planning document with SLT. Several suggestions were made on this document. R. Smith reminded SLT that their divisions should be planning and setting goals which will be tied to the budget.

  Outcome: R. Smith will make the changes and redistribute to SLT.

Academic Affairs

1. CED Fund Expenditure Proposal - The recommendations for budgeting of the CED auxiliary projects funds were reviewed. SLT agreed with the funding categories presented relative to CED surpluses.

   Outcome: D. Haynes, T. Price and K. Mulvey will be meeting to discuss ways to finance the paving of the Weitendorf facility parking areas.

2. Dean of Arts and Science - Candidate has been made an offer of employment and D. Haynes will send to Board in June for approval, if the offer is accepted.
3. LSTS Web site redesign - The web redesign is moving along as planned and seems to be well received.
4. Help Desk Manager - John Stevens, the new help desk manager, started employment on May 27, 2008.
5. Vice President Learner Support and Technology Services - Dwayne Cable, the new VP of LSTS will begin employment on June 2, 2008.