Where: Holiday Inn Joliet (Larkin)
When: Friday, May 1, 2009
Time: 10:00am
RSVP: Anne Gean
Phone: (815) 280-2448
Email: agean@jjc.edu
General Concept and Rules
The college event design competition is designed to give students a chance to practice their professional skills in the meetings and special events management area. Teams will be given a Request for Proposal and using this, asked to design an event around it.
The competition will be broken into three phases: the written phase, the presentation phase, and the execution phase.
Phase One - Event Documents
Teams must submit a complete packet of event documents electronically one week prior to the competition. Packets must include (but are not limited to):
- Event proposal and suggested theme (response to RFP)
- Floor plan for the event
- Proposed menus
- Banquet Event Order
- Event budget
Phase Two - Proposal to the Event Judges
Teams will each have 10 minutes to pitch their event concepts to the panel of judges. Teams will have access to an LCD projector and screen as well as a laptop computer to use for visual reference. Teams may use any other visual references that are appropriate. There will then be a question and answer period, not to exceed 5 minutes.
Phase Three - Site Visit
After the formal proposal to the Event Judges, teams will return to their area of the reception room. Judges will then tour each of the individual reception areas. Teams are allowed to spend up to $1,000.00. Teams may greet the judges in their reception area, but should not intercept judges in another team’s area. Food will not be served at this event.
Menus will be reviewed in Phases 1 and 2.
Teams will decorate their portion of the ballroom according to their theme. Please note that nothing may be pinned to the walls in the ballroom. The lighting will be set low for an evening reception. Music may be used, but the volume should not interfere with another team’s theme. House music will not be supplied.
Teams will be supplied with the following:
- An area of the ballroom equal to 18'x20'x14'
- Three cocktail tables
- Three high top tables
- Three 6' straight tables
- Ten chairs
- White linen for all of the tables