Provision for compliance with the Family Educational Rights and Privacy Act of 1974 (PL–93–380).
The student records policy of Joliet Junior College is governed by the Family Educational Rights and Privacy Act (FERPA). No one will have access to nor will the college disclose any information from a student educational record without the written consent of the student except to personnel within the institution, to officials of other institutions in which the student seeks to enroll, to persons or organizations providing the student financial aid, to accrediting agencies carrying out their accreditation function, to authorized representatives of the federal and state governments for audit and evaluation of federal- and state-supported programs, to persons in compliance with a judicial order and to persons in an emergency in order to protect the health and safety of students or other persons. All of the exceptions are permitted under the Act.
Educational records are kept on students at JJC as follows:
- Personal or biographical data as gathered on the application for admission and/or through the registration process
- ACT test scores (if submitted), and placement test scores
- Enrollments and grades
- Records of disciplinary actions or hearings
These educational records are under the direct supervision and coordination of the Registrar. A student who wishes to review any of his/her records may do so by submitting a request form to the Registrar.
A student may formally request the Registrar to schedule a hearing for the purpose of ensuring the accuracy of his/her records, clarifying their meaning, or inserting into the records the student's explanation of the content of the record or a portion thereof.
Joliet Junior College considers the following data to be student directory information:
- Date and place of birth
- Major field of study
- Participation in officially recognized activities and sports
- Weight and height of athletic team members
- Dates of attendance
- Degrees and awards received
- Most recent educational institution attended prior to JJC
As directory information, the college may use this data internally, as well as release it at the college's discretion without prior consent. Anyone who wishes to prevent release of any or all portions of this directory information as it relates to himself/herself must notify the dean of enrollment management and Registrar, in writing, within 15 school days of the beginning of each term.
A student who wishes his/her course attendance and/or academic progress discussed by the instructor with another person(s) whom the student designates, must complete and present to the course instructor prior to the discussion a permission to release information form.
A student who wishes his/her test scores and English or mathematics course placement or academic transcript discussed with another person(s) whom the student designates, must complete and present to the dean of enrollment management and Registrar or designee a permission to release information form. This form can also be obtained from the Registrar.