Edward F. Vasil
Manager, Environmental, Health & Safety
Office: L-1008
Phone: (815) 280-2384
E-mail: evasil@jjc.edu

Karin Randolph
Facilities Systems Specialist
Office: L-1002
Phone: (815) 280-2663
E-mail: krandolp@jjc.edu

Procedures 

 

All Clear

An "All Clear" notice via walkie-talkie or the public address system (at campuses where used) indicates that it is safe to return to normal operations.

In situations where there are no fire or police personnel present, the designated college official will direct the issuance of an "All Clear" notice. In situations where police or fire personnel are on the premises, an "All Clear" notice can only be issued with emergency personnel approval.

Armed Offender

An armed offender is a person possessing a weapon capable of deadly force. In this situation please remember you can use a panic button or an emergency call box to call for help if you are not near a telephone.

If you see an armed offender:

  • Evacuate immediately if you can do so safely and call 911.
  • Remain calm, do not panic.
  • Alert others if you can do so safely.

If trapped in a building with an armed offender:

  • Take shelter immediately, conceal yourself if possible and call 911.
  • Remain calm, do not panic.
  • Attempt to alert others without risking your safety.
  • Do not expose yourself to the offender. Do not cry out, whimper, or moan.
  • Do not attempt to negotiate.

If captured by an armed offender:

  • Follow instructions and remain calm.
  • If a SWAT assault occurs, take cover immediately.
  • Follow any police directions.

Bomb Threats

A bomb threat is an allegation that an explosive device is located on the school premises. This threat may be made by telephone, in writing, e-mail, fax, or by first party verbal conversation with a school official or student. The only allegation necessary is that a bomb is on school premises.

The designated college official, with the assistance of the Campus Police Department and other local authorities, will determine a plan of action. A decision on whether or not to evacuate will be based on all available information received.

If you find a suspicious package:

  • Immediately notify a CSO or the Campus Police Department at extension 2911 or call 911 from Grundy Education Center.

If a bomb threat is received by telephone:

  • In a calm voice, try to obtain as much information as possible about the bomb and the caller and complete a Bomb Threat Report Form.
  • If practical, do not hang up the phone. Have someone else alert the Campus Police Department or a CSO, and call 911 to report the threat using another phone.

If a written bomb threat is received:

  • Immediately alert the Campus Police Department or a CSO.
  • Avoid handling the threat as much as possible to allow for evidence processing.
  • Keep track of the following information:
    • Who found the threat
    • Who was present when the threat was received
    • When it was found or delivered
    • Where the threat was found or how it was delivered
    • If anyone touched the threat
    • Have any previous threats been received?

If the decision to evacuate is made:

  • Do not activate the fire alarm system.
  • Do not use portable radios near the building.
  • Do not use cell phones.
  • Follow the Building Evacuation Procedures.
  • Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures. If safety permits, close doors to evacuated rooms and leave the lights on.

Burglar Alarm System

The public address system is used to convey pre-recorded messages in case of tornado watches and tornado warnings, as well as other important messages regarding matters that must be immediately conveyed to the entire campus.

Chemical and Hazardous Waste

Hazardous waste is stored in the Waubonsee Building and scheduled for pick-up every six months.

Numerous locations throughout the three campuses contain chemicals in various quantities/sizes and are marked using the NFPA 704 Labeling System.

Chemical Spills

Any spillage of a hazardous chemical should be immediately reported to a CSO or the Campus Police Department internally at extension 2911 or (815) 280-2911 from Grundy Education Center and the EHS Department internally at extension 2384 or (815) 280-2384 from Grundy Education Center. In addition, Grundy Education Center staff should notify the building manager and call 911 if necessary.

  • When reporting, be specific about the nature of the involved material, quantity, and the exact location.
  • Obtain a copy of the Material Safety Data Sheet (MSDS) if possible.
  • Campus Police personnel or the CSO will (except for Grundy Education Center):
    • Begin immediate evacuation of the affected area if necessary.
    • If directed, call 911 and provide the nature of the involved material, quantity and location, and follow all directives given.
    • Secure the immediate area until the arrival of emergency personnel by any of the following means: closing doors, windows, cabinets, or shutting off fans or ignition sources without becoming exposed to any vapors, liquids, etc.
    • Anyone who may be contaminated by the spill should be moved to a safe area away from the hazard and avoid contact with others as much as possible.
  • If the directive to evacuate is given, activate the nearest fire alarm and immediately begin Building Evacuation Procedures.
  • Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures.

See the appropriate campus for locations of chemical spill kits.

Emergency Call Boxes

When an emergency call box is activated, a dispatcher will respond and ask for a description of your emergency. Speak clearly into the speaker on the unit and explain your need.

See the appropriate campus for locations.

Fire or Explosion

For all small, contained fires:

  • Activate the nearest fire alarm pull and, if trained, use appropriate fire extinguishing methods. If not trained on fire extinguisher use, evacuate to safety.
  • Follow Building Evacuation Procedures. Leave the building even if the alarm stops while you are on your way out. Do not return until an "All Clear" notice is given by on-scene police or fire personnel.
  • Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures. If safety permits, close doors to evacuated rooms and leave the lights on.
  • If there is structural contact with the fire, even though the fire may appear to be completely extinguished, the incident must be reported to the Physical Plant Department internally at extension 2332 or (815) 280-2332 from Grundy Education Center as the underlying cause for the fire may still remain.

For major, uncontrollable fires or explosion:

  • Activate the nearest fire alarm pull.
  • Call 911 from a safe location to confirm and provide the location of the fire or explosion in the building.
  • Follow Building Evacuation Procedures. Leave the building even if the alarm stops while you are on your way out. Do not return until an "All Clear" notice is given by on-scene police or fire personnel.
  • Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures. If safety permits, close doors to evacuated rooms and leave the lights on.

If you suspect a fire, smoky conditions, or explosion:

When reporting or extinguishing a fire, cautionary judgment and common sense should serve as the best guides. The following procedures should be followed if possible:

Remember R.A.C.E.

  • Rescue: When you discover a fire, rescue or assist people in immediate danger, but only if you can do so safely and without endangering yourself.
  • Alarm: Activate the nearest fire alarm pull and call 911.
  • Confine: Close all doors as you leave, but only if you can do so safely.
  • Evacuate: Immediately evacuate the building.

Small fires in their incipient stage can be extinguished with a fire extinguisher only if the fire alarm has been activated and the user is trained in fire extinguisher usage. Attempt to extinguish or control a fire only if you can do so without endangering your or anyone else’s safety. When attempting to extinguish a fire, the individual must keep his/her back to the exit and never allow a fire to get between the individual and the exit. Occupants should never enter a smoke-filled room or open a door if it is warm to the touch.

Fire Drills

  • Fire drills will not be conducted without authorization from the Campus Police Department.
  • Fire drills are conducted to familiarize everyone with the sound of the alarms. Use the nearest exit to evacuate the building safely. These drills are conducted at least annually at varied times. Remember: failure to evacuate when the alarm sounds can result in disciplinary action.
  • Fire extinguishers are located throughout each campus building. These are to be used for their intended purpose, and should not be removed at any other time. Familiarize yourself with the location of the extinguisher nearest your location.

Fire Prevention

  • Multiple UL-approved outlet cords equipped with internal surge protection are authorized for office and departmental use. Units without internal surge protection or overload cutout are not authorized.
  • Do not overload outlets with multiple outlet cords or multiple plug adapters.
  • Waste must be stored and properly disposed of to prevent the creation of a fire and safety hazard.
  • Flammable liquid or combustible materials should be stored in a properly labeled flame resistant cabinet.
  • Keep closets free of old rags, paper, or other combustible odds and ends.
  • Keep all walkways free from obstructions at all times.
  • The use of personal space heaters is prohibited.

Fire Safety/Evacuation for Disabled Individuals

Begin Building Evacuation Procedures. Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures.

Plan ahead and be prepared. Know what you are going to do before an emergency arises. Determine what your alternatives are. Each faculty member with individuals with disabilities in his or her specific class shall designate specific students in that class to be the primary and backup personnel to assist evacuation of the disabled person during a fire and emergency.

Faculty, staff, and students should become familiar with the campus: look it over and locate the most available telephones, note location of exits, stairwells, ramps, exit signs, rooms that would make good areas of refuge, and note the location of fire alarm pull stations. When an alarm sounds, it is important to determine the nature of the emergency and act accordingly. The Main Campus fire alarms will sound different from the campus tornado warning alarm that is tested the first Monday of each month at 11:00 a.m. and 5:00 p.m., or the Joliet emergency warning siren.

Individuals with disabilities, who can walk with assistance should evacuate as expeditiously as possible with the assistance of the teacher designated student. Once outdoors, these individuals should meet in a designated safe area.

Note: A common assumption is that because a building is on fire, the telephones will not work. In fact, even if there is a fire in the building, most of the phones remain in operation. If the telephone does not work, try signaling from a window by waving a cloth or other visible object. If the window cannot be opened, yell for help. If your cries are not heard, throw something through the window.

Main and City Center campuses:
Disabled individuals who need assistance evacuating from upper floors or the cafeteria level, should stage in front of, but not use, the nearest elevator. (The freight elevator in J-Building is not considered a staging area due to its location). The use of elevators shall be at the discretion of emergency response personnel. If assistance is not immediately available, stay at the designated staging area and assistance will arrive. When rescue personnel arrive, they will first check the designated staging areas and stairwells for trapped persons.

First Aid Kits/Safety Devices

See the appropriate campus for details and locations for the following:

  • First Aid kits
  • Chemical spill kits
  • Fire blankets
  • Eye wash units
  • Shower and eye wash combos
  • Flashlights
  • (AED) Automated External Defibrillator
  • Emergency stretcher
  • Fire alarm locations
  • Fire hose locations

Ill or Injured Person

To report an injury to JJC students, faculty or staff, contact the Campus Police Department internally at extension 2911 or (815) 280-2911 from Grundy Education Center.

In the event of serious injury or illness, immediately call 911. All internal-use telephones have access to 911. Campus Police Dispatch is notified via a computer generated alarm any time a 911 call is placed from an internal telephone, and will immediately call back the extension that the call was placed from. If there are no other persons around to call 911, and a telephone is not readily available, activate a fire alarm pull to alert emergency personnel.

What to do:

  • Keep the person still and comfortable and do not move the person unless there is an immediate threat to life such as fire, smoke, or chemical exposure.
  • Ask the person "Are you okay?" and "What is wrong?"
  • Question any witnesses and give all information to the paramedics.
  • CPR and/or first aid should be rendered by trained personnel.
  • Notify the Campus Police Department internally at extension 2911 or (815) 280-2911 from Grundy Education Center.

Employee Injuries/Occupational Illness

A JJC Report of Accident Form must be filled out by the injured employee and submitted to the immediate supervisor. The supervisor will complete the investigation portion of the report and forward to Human Resources immediately following an accident which results in any type of on-the-job injury to a college employee. In the case that the employee is severely injured or otherwise unable to complete the report, the supervisor shall do so based upon their investigation. Occupational illness refers to illness that relates to the specific job or work area of the staff or the students.

Student/Guest Injuries

Any student or guest injury should be immediately reported to a CSO or the Campus Police Department.

Identifying Suspicious Items

  • Look closely around your work area when you arrive for work. This will help you if you are asked to identify unusual or suspicious items later.
  • Report potential safety or security problems to a CSO.
  • Be on the lookout for anything unusual, particularly packages or large items seemingly left behind or thrown out. Note time and location of anything odd.

Suspicious Mail Tips

  • No return address or insufficient postage
  • Is addressee familiar with name and address of sender?
  • Is addressee expecting package or letter? If so, verify contents
  • Return address and postmark are not from same area
  • Wrapped in brown paper with twine
  • Grease stains or discoloration on paper or strange odors
  • Foreign Mail, Air Mail and Special Delivery
  • Restrictive markings such as "Confidential" or "Personal"
  • Excessive postage
  • Excessive weight
  • Hand written or poorly typed addresses
  • Incorrect titles or titles but no names
  • Misspellings of common words
  • Rigid envelope
  • Lopsided or uneven envelope
  • Protruding wires or tinfoil
  • Excessive securing material such as masking tape or string

Internal Gas Leak

  • Do not switch on or off any lights or equipment. Do not use lighters or matches. Electrical arcing can trigger an explosion.
  • Cease all operations. Activate the nearest fire alarm pull and immediately call 911.
  • Notify a CSO or the Campus Police Department immediately. Grundy Education Center should call 911 immediately.
  • Follow Building Evacuation Procedures.
  • Sectors leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures. If safety permits, close doors to evacuated rooms.

Medical Treatment and First Aid

On-site Campus Police staff can provide assistance in cases of minor injury or illness. Emergency situations when medical attention is needed should be reported to the Campus Police Department internally at extension 2911 or (815) 280-2911 from Grundy Education Center. If the injury is serious immediately call 911.

  • First aid should be rendered only by trained personnel.
  • Sterile first aid materials should be used when possible.

See the appropriate campus for details and locations for the following

  • First Aid kits
  • Chemical spill kits
  • Fire blankets
  • Eye wash units
  • Shower and eye wash combos
  • Flashlights
  • (AED) Automated External Defibrillator
  • Emergency stretcher
  • Fire alarm locations
  • Fire hose locations

Material Safety Data Sheets

Material Safety Data Sheets should be obtained for all chemicals on campus. A copy should be kept in the immediate work area where the chemical is being used and a copy should be sent to the Campus Police Department to be kept on file. Each department is responsible for keeping a chemical inventory of the chemicals used in their department. This inventory should be updated annually and a copy sent to the EHS Department.

Natural Disasters

Notification of an impending tornado and/or adverse weather conditions may create the need for movement to designated shelter areas.

Severe weather shelter signs are posted outside of each shelter area.

Severe Thunderstorms

Thunderstorms are damaging winds, lightening and hail. This type of storm could develop into a tornado. Notification for this type of weather is normally given over the local radio and television stations. They receive this information from the National Weather Service which will issue one of the following alerts to be communicated via facsimile and telephone from the Campus Police Department.

Severe Thunderstorm Bulletin:

  • Means that the conditions are such that a thunderstorm may develop.

Severe Thunderstorm Watch:

  • Means that there is a possibility of a storm developing which would be greater in intensity than the severe thunderstorm indicated by the bulletin above.

Severe Thunderstorm Warning:

  • Indicates that a severe thunderstorm has developed and will probably affect the area for which the warning has been issued.
  • A severe thunderstorm warning should be immediately reported to the designated college official.

Tornados

The National Weather Service will issue one of the following alerts:

Tornado Watch

  • This is the first alert message issued. A tornado watch indicates that conditions exist in the area for the potential development of tornados.
  • The Campus Police Department will make appropriate notification. Be prepared to evacuate to a severe weather shelter area if the tornado watch is upgraded to a tornado warning.

Tornado Warning

  • A warning is issued when a tornado has actually been sighted or indicated by radar.
  • Evacuate to severe weather shelter areas. Sector leaders will assist with evacuation to shelter areas and follow Sector Leader Evacuation Procedures.

Winter Storms

  • When a severe winter storm warning has been issued by the National Weather Service an alert will be issued over the weather radio.
  • The designated college official shall decide if the school should be closed, placed on a delayed schedule, or remain open.

Earthquake

During an earthquake always remain calm and quickly follow the steps outlined below.

  • If indoors, seek refuge in a doorway, or under a desk or table. Stay away from glass windows, shelves, and heavy equipment.
  • If outdoors, move quickly away from buildings, utility poles and other structures. Caution: always avoid power and utility lines as they may be energized.
  • Damaged facilities should be immediately reported to the Campus Police Department. Gas leaks and power failures create special hazards. Please refer to the section on utility failures.
  • After the initial shock, evaluate the situation and if emergency help is necessary activate the nearest fire alarm pull or call 911. Protect yourself at all times and be prepared for aftershocks.
  • If the fire alarm system is activated, follow Building Evacuation Procedures.
  • Sector leaders will assist with building evacuation and follow Sector Leader Evacuation Procedures.

Panic Buttons

The public address system is used to convey pre-recorded messages in case of tornado watches and tornado warnings, as well as other important messages regarding matters that must be immediately conveyed to the entire campus.

See the appropriate campus for locations.

Public Address (PA) Systems

The public address system is used to convey pre-recorded messages in case of tornado watches and tornado warnings, as well as other important messages regarding matters that must be immediately conveyed to the entire campus.

See the appropriate campus for locations.

Sector Leaders

Sector leaders are a group of individuals who are trained in building evacuation procedures and shelter area evacuation procedures, CPR/AED (Automated External Defibrillator), first aid, and the use of fire extinguishers. This training is divided into modules and is ongoing. Occasionally, special topics relating to emergency response and emergency situations are covered. The time frame for this training is approximately twelve hours, conducted over a two-year period. Initial training is more frequent.

The primary role of the sector leader is to assist with building evacuation procedures or shelter area evacuation procedures during fire alarms, tornado warnings, or other circumstances where it may be necessary shelter areas or evacuate the building to designated safe areas. During any emergency, the Campus Police Department assumes the lead role with the sector leaders assisting, if needed.

Sector leaders are not expected to perform any actions they are not trained in, familiar with, or comfortable with. These are voluntary roles, but greatly needed during emergencies. If capable, sector leaders may be asked to manage a situation until Campus Police Department personnel or local authorities arrive on the scene.

In addition to the required training, sector leaders are provided with the necessary equipment to perform their tasks. This equipment includes a clipboard organizer, sector map, vest, walkie-talkie unit, flashlight, and necessary office products.

See the specific campus for information on sector leader procedures.

Utility Failures

Power Outage

  • In the event of a major utility failure, notify a CSO or the Campus Police Department immediately. Grundy Education Center should notify the Physical Plant Department at (815) 280-2332 and notify the building manager.
  • If a power outage occurs in the building, in most instances the telephones should remain operational. In the event that the telephones do not work, the pay phones should remain operational.

Plumbing Failure/Flood

  • Immediately cease use of all electrical equipment. Vacate the area if necessary.
  • Notify a CSO or the Campus Police Department and the Physical Plant Department. Grundy Education Center should call the Physical Plant Department at (815) 280-2332 and notify the building manager.

Video Security Systems

Video cameras are installed in building interior and building exteriors.

See the appropriate campus for locations.

Vapors/Fumes/Ventilation Problems

  • If vapors, fumes, or gas odors enter your work area, or if you encounter ventilation problems and you cannot determine its origin, leave the area immediately.
  • Notify a CSO or the Campus Police Department immediately. Grundy Education Center should call 911 immediately.

© 2012 Joliet Junior College

Joliet Junior College
1215 Houbolt Road, Joliet, IL 60431-8938
Phone: (815) 729-9020