Facility Services Committee Summary October 9, 2008 

Summary of Meeting with Joliet Junior College on Thursday, October 9, 2008 at 2:00 p.m. at Joliet Junior College, Facility Services Building. These notes record our understanding on items discussed and decisions made at this meeting. Please notify us within seven (7) calendar days of any necessary additions or corrections.

Attendance

• Rich Rivera - Asst. Dir. For Facility Services, JJC
• Pat Van Duyne - Director for Facility Services, JJC
• David Weber, P.E - Ruettiger Tonelli and Associates
• Marc Rohde, AIA, LEED AP - Legat Architects

Items Discussed

1. The purpose of the meeting was to review the latest site and floor plans, which incorporate minor changes that have been made over the past couple of months, as well as to review the grading and other site related issues with the civil engineer present.
2. In general, both Pat and Rich are satisfied with the layout and organization of the floor plans. Pat suggested that we flip the Work/Copy/File Room with the I.T. Room and toilets in order to keep it closer to staff.
3. The Hazardous Waste Storage Room should be located to the outside of the building and access would only be from the exterior. Marc suggested that we move it to the corner by the Roads and Grounds division.
4. The Custodial Services area could be moved closer to the Heated Vehicle Storage area and other minor modifications could be made in order to accommodate the changes noted above.
5. The clear heights for the spaces are as described below:
   • Office Areas – 9' to 10' clear
   • Operations and Shop Areas – 16' clear
   • Heated Vehicle Storage – 18' clear
   • Overhead doors – 16' clear
6. David presented a sketch of the proposed site and grading plan. In order to set the building floor at the level of the current "J" building loading dock, a ramp will have to be created running North to South to lead into the overhead door at the North end of the building. There is a 7'-0" drop in the site from the North end of the building to the loading dock, and the large ramp is required to bring vehicles down to that level. The main problem with that is the fact that the entire building will now be at a lower level than the entry area to "J" building, and will make it appear "sunken" into the site. This is not desirable in terms of the overall appearance, as well as the fact that the occupants of the building are now in a below grade building.
7. Continuing on with the plan by David, the roadway into the site will need to shift a bit to the East in order to separate the Facility Services entry from the faculty and student parking lots. There will also need to be a concrete divider between that road and the parking lots, as well as possibly between the faculty and student parking lots. Changes to the parking lot configuration will not be part of this project, however.
8. After discussion, it was agreed that the plan described in #6 above should be modified in order to avoid the large ramp, retaining walls and required earthwork, as well as avoiding the potential problems of situating the building below grade. The following changes will be made to the plan:
   • 90 degree parking will be designed in Heated Vehicle Storage instead of 60 degree (not as easy to maneuver, but will allow two way traffic and will decrease the width of the building).
   • The North overhead door will be utilized as the only door, for both ingress and egress traffic. Marc cautioned that door will have half the life span as it will be used twice as much.
   • A secondary overhead door will be put in the East wall to be used more as a backup than on a day to day basis. That will allow the building to be kept up at the elevation of the entry to "J" building.
   • The grading plan will be simplified by all of these changes.
9. During previous meetings, we had not discussed the types of materials that need to be stored in material storage bins. The required materials are:
   • Sand – covered bin
   • Salt – covered bin
   • Mulch
   • Limestone screenings
   • Road mix
   • 3" stone
   • Rip rap
   • Unwashed stone
   • Cold patch
   • Tree trimmings
   • Compost pile
   • Topsoil
   • Fill dirt
   • Pavers
   • Fire hydrants, steel, light pole, pipes and manhole covers
   • Telephone poles
10. That will require a total of 14 bins and two longer areas for the hydrants, telephone poles, etc. After a tour of the existing campus with Rich, it was agreed that the bins could be 12' x 12' with 6' high walls out of poured in place concrete.
11. Per a previous meeting, we did note that the new building must be connected to "J" building by an enclosed corridor or connecting link, as a request by David Agazzi. We have not shown anything at this time, but will do so.
12. At the end of the meeting, we took a tour of the existing site in order to determine if the bins could fit to the East of the tree line. It was too dense to get back there, but it appeared that we could fit them. We will provide an entry to that area where there is a natural break in the trees near the lake now. David Weber will place bins on his next revised version of the site plan.
13. David will send over a new site plan, and after we have reviewed it, Rich can take it to determine if we can indeed locate the bins there.
14. The next step is to meet with the construction manager to review pricing. Marc will set that up in the next couple of weeks.

Respectfully Submitted,
Marc Rohde, AIA, LEED AP